Quick Start Guide

Learn the most common tasks in RFBooking. Get up and running in minutes.

📅

Make a Booking

1
Go to New Booking section
2
Select equipment from the list
3
Choose dates on the calendar (click start date, then end date)
4
Add optional description and click Create Booking

📧 Email Notifications

✓ You receive booking confirmation

✓ Equipment manager receives notification with reminder to prepare setup

✓ Admin receives notification of new booking

🗑️

Cancel a Booking

1
Go to Information section
2
Find your booking in My Bookings
3
Click Cancel Booking button
4
Confirm cancellation

📧 Email Notifications

✓ You receive cancellation confirmation

✓ Equipment manager is notified

✓ Time slot becomes available for others

🏷️

Create Equipment Type

1
Go to Equipment Types (Admin only)
2
Click Add New Type
3
Enter name (e.g., "Oscilloscopes") and description
4
Click Create

💡 Tip: Equipment types let you organize similar equipment and control who can book them. Common types: Test Equipment, Software Licenses, Lab Instruments, Compute Resources.

➕

Add Equipment Item

1
Go to Equipment Management (Admin only)
2
Click Add New Equipment
3
Fill in: Name, Type, Location, Description
4
Click Create

💡 Tip: Add clear descriptions and locations to help users find the right equipment. You can edit details or deactivate equipment later without deleting booking history.

👤

Assign Equipment Manager

1
Go to Equipment Management (Admin only)
2
Click equipment name to open details
3
In Managers section, click Assign Manager
4
Select user from dropdown and click Assign

📧 What Managers Receive

✓ Notification when equipment is booked

✓ Reminder to prepare equipment setup

✓ Calibration reminders (if configured)

✓ Access to manage their equipment bookings

🔓

Grant User Access to Equipment

1
Go to Equipment Types (Admin only)
2
Click on equipment type name
3
In Access Control section, click Grant Access
4
Select user and click Grant

💡 Tip: Users can only book equipment if they have access to that equipment type. This helps control who can use specialized or expensive equipment.